Administrative Assistant

Website hustle_ws HUSTLE Winston-Salem

Inclusive Entrepreneurship: Systems, Stories, Solutions

Background
HUSTLE Winston-Salem exists to facilitate and promote a more inclusive entrepreneurial ecosystem by working with both entrepreneurs and community stakeholders. We focus on and advocate for those that are most at-risk for systematic exclusion or marginalization in the local innovation economy:

  • People of Color including but not limited to Black/African-American, Hispanic/Latinx, Asians, Native Americans, and immigrants
  • Women of all races, ages, classes, backgrounds, and education levels
  • Marginalized Neighborhoods for whom entrepreneurial development can serve as a catalyst for needed economic growth or that at risk for gentrification

Job Summary
HUSTLE is delighted to announce the Administrative Assistant internship position. The position has the opportunity to grow into a full-time role. This position will start immediately. The Administrative Assistant will be responsible for a wide range of organizational and communication duties. The Administrative Assistant will work closely with community partners and the board of directors.

The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of HUSTLE.

Reports To
Executive Director

Responsibilities

  • Provide on-demand administrative support
  • Manage travel (as needed), calendars, and email response/organization support
  • Update and track work plans
  • Organize weekly staff meeting agendas, monthly board meeting agendas, occasional community 1:1 agendas
  • Maintain annual calendar
  • Assist in the preparation of regularly scheduled reports
  • Track news of interest related to HUSTLE, inclusive entrepreneurship, and any related news of interest
  • Develop and maintain an electronic filing system
  • Capture and report any technical issues with office hardware/software
  • Support programs as requested
  • Maintain contact lists: add contacts, update records, and general data entry
  • Maintain community events calendars
  • Act as the point of contact for internal and external relationships

Skills

  • Proficiency in MS Office and/or Google (docs, sheets, etc)
  • Excellent time management skills and the ability to prioritize work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to multi-task

Technical Skills

  • Able to function well in a paperless environment
  • Experience or comfortable learning and using a wide variety of software including, as examples:
    • Asana
    • Calendly
    • Canva
    • EventBrite
    • Google calendar
    • Zoom or other video conferencing tools
    • Other software as we deem necessary to be successful

Requirements/Other
Competencies

  • Perform as a highly motivated Administrative Assistant who understands its vital importance to the organization
  • Able to prioritize multiple deadlines decisively and quickly; strong time management skills
  • Strong active listening and communication skills; customer service orientation
  • Understand the systems and operational requirements of the office and confidently identify, foresee, and address issues that might disrupt office priorities and inhibit productivity
  • Keen attention to detail in a highly dynamic environment
  • Consistent and comprehensive follow-through while handling multiple issues at any one time
  • Work with minimal supervision and a strong desire to independently problem solve
  • Operate within the organization as a confident team member and to project a strong, positive, and constructive image on behalf of the organization
  • Strong skills and interest in researching topics, working with databases, collecting and synthesizing quantitative and qualitative information
  • Proactive work ethic, highly self-motivated; capacity to work independently, but still take direction and work with existing systems
  • Bring a positive attitude toward collegial engagement to solving environmental challenges

Compensation
Internship offers a bi-weekly stipend.

To apply for this Gig email your details to hustlewsinfo@gmail.com